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Administrative Assistant

Administrative Assistant

Job Location 
# of Openings 
Security Clearance 
Public Trust
Percentage of Travel Required 
Temporary Full-Time

More information about this job


Provide administrative support to achieve the operational goals of the Division of Environmental Protection.


  • Prepare correspondences, memoranda, meeting minutes, report and other documents
  • Coordinate with Project Officers on project scheduling and establishes appointment schedule or calendar
  • Receive and review incoming correspondence. Screens, sorts, and arranges items for immediate attention, appending and attaching relevant materials from files or records. Handles all forms of communication expeditiously and efficiently
  • Compile information for and composes periodic report on decommissioning team's activities
  • Provide and receives information using good judgment regarding current and specific business of the decommissioning team
  • Receive incoming telephone calls takes message, and places calls as necessary
  • Type project contracts from drafts and files paperwork or electronic files as directed
  • Maintain acquisition records and files documenting performance and compliance
  • Monitor and track schedules and funds as directed
  • Update and manage project files and data
  • Maintain tracking database spreadsheets for invoice processing and contract deliverables
  • Make travel arrangements staff to install improved procedures, equipment and facilities


  • Education:
    • High School Diploma
  • Required Knowledge/Experience:
    • Two or more years of administrative experience
    • Must be proactive, organized, and reliable
    • Ability to gain a functional understanding of decommissioning services
    • Knowledge of accepted NIH standards and formats for business letters, memoranda and other documents
    • Ability to make arithmetical computations and tabulations with speed and accuracy
    • Skill in filing and maintaining office records
    • Ability to prepare general correspondence on routine matters
    • Ability to perform fact gathering and data organization to develop and compile various reports
    • Strong organizational and analytical skills, detail-oriented
    • Strong professional oral and written communication skills
    • Ability to establish and maintain effective working relationships
    • Ability to learn quickly, multi-task, and show flexibility, initiative, and innovation in dealing with fast-paced situations
    • Skill in operating personal computers and other standard office equipment
    • Proficiency in Microsoft Excel/Word/PowerPoint and ability to learn new programs quickly
  • Preferred Knowledge/Experience:
    • Self-starter and ability to work as part of a team
    • Attention to detail and continuous quality improvement
    • Excellent problem-solving skills

Other Responsibilities

  • Perform other tasks consistent with the goals and objectives of the department/contract
  • Perform other duties as assigned by Program Manager


Invest in a company that invests in you! Moss Cape provides its employees with ample opportunities for career growth and development. Tuition reimbursement is offered to help employees further their education and skillset. Other perks include Open Leave, 401k matching with immediate vesting, Medical, Vision, and Dental coverage.


EEO/AA Employer Minorities/Females/Vets/Disability


Disclaimer: The above statements are intended to describe the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.